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Project Coordinator

TechAlliance is the place for dreamers, innovators, and world-changing ideas. We empower world-class tech ventures and fuel growth in Canada’s innovation economy, while championing, coaching, and amplifying businesses, and fostering a vibrant technology community in Southwestern Ontario.
  
You are a person who believes in disruptive innovation that stretches the boundaries of what everyone thinks is possible. You are organized, detail-oriented, and passionate about problem-solving and collaboration. We believe in generous vacation time, extra-long weekends, health benefits, and an incredible workspace. 
 
About the Role 
The Project Coordinator plays a vital role in supporting the Senior Project Manager with a portfolio of initiatives aimed at enhancing innovation capacity and driving the growth of high-potential enterprises in key sectors. This position ensures the seamless execution of projects by planning and delivering programs for entrepreneurs, managing timelines, monitoring budgets, maintaining data accuracy, and preparing comprehensive reports. This role collaborates closely with internal teams, ventures, and stakeholders to achieve project goals and foster positive impact to Ontario's innovation economy.
 
The ideal candidate will demonstrate deep alignment with TechAlliance’s overall mission; strive to improve Southwestern Ontario and Canadian innovation to drive positive societal and economic outcomes; have project management experience; and ideally have prior experience in the technology or innovation space. 

  Reporting to the Senior Project Manager you will 

• Support the lifecycle of a suite of projects, including project planning, execution, tracking, and closure. 
• Monitor project timelines, budgets, and deliverables to ensure alignment with goals. 
• Survey and prepare draft project reports, including financial summaries, performance reporting, and narratives for review by the Senior Project Manager. 
• Coordinate communications and liaise with ventures, stakeholders, funders, and partners. 
• Schedule meetings, information sessions, events, and workshops related to projects.  
• Ensure all projects meet compliance and reporting requirements associated with public funding. 
• Draft and coordinate project-specific documentation, including contribution agreements and budgets. 
• Ensure timely disbursement of project funding to ventures and partners. 
• In collaboration with the Venture Growth team, support companies by assisting with client project development, milestones, and disbursement of grant funding.  
• Support the review and selection of applicants for funding opportunities 
• In a business development capacity, recruit new prospects by attending regional tech and entrepreneurship experiences across each of the five counties we serve (outside of standard business hours). 
• Work closely with members of the TechAlliance Venture Growth team to ensure all client companies receive equitable and appropriate level of service and ongoing support through the Advisors, Growth Coaches or Entrepreneurs-in-Residence, while making referrals where appropriate.  
• Contribute to program-specific copy, including web content, social media campaigns, and press releases.  
• Support the collection and maintenance of project data in TechAlliance’s CRM.

• Bachelor’s degree or equivalent post-secondary education in business, communications, project management, or a related field. 
• 3+ years experience in a project coordination role. 
• Exceptional interpersonal and communication skills in addition to stealth project coordination capabilities. 
• Be creative and resourceful with challenges, leading with a solutions-focused approach. 
• Embrace and seek out opportunities for self-improvement and development. 
• Demonstrated success in building credibility, managing relationships, and proactively collaborating with multiple internal and external stakeholders.  
• A strong financial acumen with prior project budget support experience. 
• In-depth knowledge of principles of writing, including grammar and style, attention to detail, and proofreading abilities with an excellent command of the English language.  
• Superior oral and written communication skills, including active listening and demonstrating professionalism in both presentation and demeanor.
• Acute understanding of social media platforms from content, audience, and technical perspective, and active on Twitter, LinkedIn and Instagram.  
• Dedicated team player who can contribute to a vibrant team culture and core values, while prioritizing multiple and changing demands.   
• Attention to detail with excellent planning and time management while working independently and with ambiguity.  
• Highly self-motivated, innovative thinker with a creative flair and passion.  
• Knowledge of and active connector to key ecosystem players in Southwestern Ontario. 
• Proficiency in Microsoft 365, project management tools (Monday.com, Asana), Salesforce, Slack, MailChimp, Canva, and Eventbrite.  
• Valid driver's licence, access to a vehicle, and resides in Elgin, Huron, Lambton, Middlesex, or Oxford County. 

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