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Finance Manager

JOB TITLE:                          Finance Manager
POSITION DETAILS:           Permenant

WHY WORK WITH THE CHILDREN’S AID SOCIETY OF OXFORD COUNTY

• Our Agency offers competitive base salary and extended group health, dental, life and long term disability insurance plans for our employees.
• All employees can participate in our OMERS pension plan, with employer and employee sharing premiums equally.
• Our workforce starts with 4 weeks of vacation per year, we also provide additional time off over the winter holiday period and opportunities for flexible work arrangements.
• Our workforce performs in a blended virtual and in-person environment.

DUTIES & RESPONSIBILITIES:

1. Responsible for Oversight of the day-to-day operations of the Finance Department including:

• • Oversee and ensure effective and efficient processing of payroll, accounts receivable, accounts payable and monthly boarding expenses.
  • Responsible for timely, accurate and valid reporting of financial transactions, according to accounting guidelines, Sector/Ministry Chart of Account and Agency Policies.
  • Manage the month-end reconciliation processes, ensuring outstanding items and issues are resolved.
  • Maintain agency financial accounting software and make recommendations for improvement.

2. Provide leadership, training and supervision for the Finance Administration Staff. Ensure that staff practice complies with:

• Ministry Standards and Guidelines;
• Ministry Policy and Procedures;
• Child and Family Services Act;
• Agency Policy and Procedures.
• Work in compliance with Health and Safety policies and procedures

3. Assesses work processes and makes recommendations enhance efficiency, effectiveness and productivity in the Finance Department:

• Recommends changes in policy, structure, or processes aimed at improving the quality and effectiveness of the Finance Department.

4. Provide monthly, quarterly and annual reports as required including:

• Preparation of statistical reports and other relevant data for the Board, the Ministry, the agency’s strategic plan
• Ensure compliance with procurement and expenses requirements
  • Preparation of supporting documents for external auditors.
  • Preparation of annual charity return.
  • Prepare Quarterly Reports for Agency and Ministry programs.
  • Preparation of special reports as requested.
  • Track miscellaneous revenues.
  • Track Adoption Subsidy expenses.
  • Preparation of month-end internal and board financial reporting

5. Work collaboratively across all areas of the Agency

• Provide feedback and information on the use of iexpense, benefits, program budgets and impact of various financial decisions.
• Participate in internal and external committee meetings and working groups, provide input from a fiscal perspective.
• Provide monthly budget variance analysis to management team.
• Prepare and deliver financial presentations.
• Attend meetings, courses and workshops as required.

KNOWLEDGE AND SKILLS REQUIRED:

• Advanced knowledge and demonstrated proficiency in computerized systems and applications, knowledge of Oracle is an asset.
• Advanced proficiency with Microsoft Office (including Excel).
• Proven ability to approach challenges and opportunities from a solution focused lens.
• Ability to communicate effectively both verbally and in writing.
• High level of personal motivation and professional development.
• Sound knowledge of fiscal management, control, and accounting procedures.
• Demonstrated data analysis and presentation skills.
• Excellent verbal and written presentation skills.
• Ability to contribute effectively as a member of the agency's leadership team.
• Exceptional problem-solving and analytical skills
• Detail oriented with a focus on accuracy and organization
• Ability to perform during periods of multiple demands
• Ability to understand and manage with complex situations
• Valid Driver’s License for the Province of Ontario

QUALIFICATIONS REQUIRED:

• Bachelor’s degree in accounting, operations, business or related field.
• Accounting designation that provides expert knowledge of the principles and practices of accounting, financial reporting and internal controls, such as the Professional Accounting Designation – CPA
• Thorough knowledge of accounting practices in the public sector including grant and fund accounting budget analysis, preparation of financial statements, and internal auditing of transactions
• Strong knowledge of generally accepted accounting principles (GAAP) and generally accepted auditing standards (GAAS)
• Strong analytical skills in analyzing financial information

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