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Payroll & Benefits Coordinator (Temporary)

Position: (1) Payroll and Benefits Coordinator, Financial Services Branch, Facilities, Finance and Fleet Division
Start Date: (1) As soon as possible
Status: (1) Temporary, Full Time
Application Deadline:  February 3, 2025 @ 11:59pm         
Salary: $52,125 (Starting) to $76,085 (at 30 months)                                  

Position Summary:  
The Payroll and Benefits Coordinator is responsible for the accurate processing of employee time and attendance, payroll maintenance, scheduling, and benefit and pension related records.

Responsibilities Service on Description

• Process employee time and attendance, payroll, salary, benefits, and pension related records.
• Input daily exceptions to time and attendance (e.g., overtime, time off taken, sick time, etc.) and payroll and benefits related changes.
• Generate and maintain ongoing changes to employee schedules in relation to time off, courses, training, transfers, etc., while adhering to the Working Agreement and Memorandums of Understanding (MOU).
• Generate vacation entitlement and vacation selection files to assist employees with scheduling holidays.
• Advise Supervisor of any changes to a member’s schedule, payroll, and/or benefits that conflict with the working agreement, MOUs, and established procedures.
• Maintain benefit elections, beneficiary changes, employee elections, and accrual entitlements by ensuring accurate enrolment, unenrollment and/or changes of employee/retiree status in all group benefits, insurances, and pension plans, and monitor all accrual balances.
• Meet with employees requesting a change to benefits or pension.
• Ensure employee retirements, resignations, and leaves of absences are updated and submitted to the relevant agency (e.g., Service Canada, OMERS).
• Reconcile employee accrual balances, review, and make adjustments for negative balances, including reconciliations for members off on short and long-term absences.
• Respond to inquiries from employees, supervisors, retirees and/or outside agencies and organizations by email, phone or in person.
• Prepare bi-weekly, monthly, and yearly reports and other report requests for statistical, analytical, financial, organizational, and/or cost recovery purposes.
• Maintain confidentiality of sensitive personnel information.
• Other duties as assigned within the core competencies.

• Secondary School Diploma or equivalent plus work-related program up to one academic year in duration (e.g., courses in accounting, business, finance).
• 6-12 months’ related experience.
• Problem solving skills and judgement required for problems, situations and responsibilities that are covered by standards, precedents, and procedures and the routine recording of data.
• Strong communication skills for regular contact with members to give, obtain and/or exchange routine information or decisions requiring general discussion, and explanation to ensure understanding.

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